5 Best Gmail Features Only Power Users Know

Google’s Gmail never needs an introduction if you’re an internet user. It offers incredible Gmail features and had several reasons for that. Think about its eye-catchy interface and useful, user-friendly features that get interact quickly.

Sending an email is not a considerable process anymore. Anyone can get started using Gmail without any other’s guide.

In the past year, Google has released many Gmail features almost for the web version and Gmail email apps. So, there are several Gmail features that impact how you manage your Gmail inbox when you’re sending messages to others.

You can use these Gmail features to make your works much more manageable. I hope it will make a significant change to your inbox by encrypting emails in Gmail, scheduling, and tracking emails quickly. See how it’s up to you!

1. Sending Confidential Emails in Gmail

Confidentiality is an essential feature that every Gmail user must know. When you’re sending sensitive information, this feature allows you to encrypt your email quickly.

It helps you to prevent confidential information from falling into the thieves’ hands from forwarding, copy, print or downloading your email or attachments.

Moreover, you can set an expiration date and able to lock your email with a password. Have you known this before? It’s easy to encrypt your important email in Gmail.

First, you need to compose a new email. Click “Compose” and click on the Confidential Mode icon. After the popup prompt, you’ll able to set up expiration date and passcode options to protect your email.

Confidential Mode in Gmail

In the passcode section, you can able to set the SMS passcode option and enter the recipient’s phone number when you are sending the email. The email recipient will automatically receive a passcode when they try to open the mail after you send it. But, the SMS feature is limited to some regions.

2. Scheduling Emails

Scheduling is the best way to manage all tasks correctly on time. So Gmail has this same feature to schedule your emails to set on anytime you like. For example, you can choose for tomorrow morning, or you can use a date-and-time selector to set a specific time.

Scheduling Emails

Open the “Compose” and write your proper email and click on the “Arrow up” button next to the send button. Now you can set your scheduling, and you’re good to go. I mean, anywhere!

3. Tracking Emails

Many times we are worried about if your mail has read or if it landed in spam. But Gmail has no built-in feature to track that. Well, no more worries, there is a chrome extension that lets you track emails bring you to read receipts just like a WhatsApp message.

Track Emails

To enable this Gmail feature, you have to install the Mailtrack extension that tracks unlimited emails. (Yes, it has some paid versions).

Just install the extension and give the permissions, and it will work automatically. With this extension, you will get a notification when emails will read or not, and which one is open or not.

4. Enabling Preview Pane

If you ever used Outlook, you already know how is preview pane is helpful. It enables additional pane to your Inbox so that you can view your emails right in the inbox shuffling between emails one by one. That is a convenient feature, and it saves you time. Never you need to open emails one by one using click-back.

Preview Pane in Gmail

To enable the Preview Pane in Gmail, go to Gmail settings by using the settings icon on the top right and selecting ‘Settings’ from the drop-down menu.

Now move to the “Advanced” tab and scroll down to “Preview pane” option. Click on enable and save your settings. It will automatically reload your Gmail account and use can use the new icon next to the settings icon to choose “Vertical Split” or “Horizontal Split” for the Preview Pane.

5. Using Canned Responses

Another handy feature that prevents from responding to again and again for a number of different emails. This is easy to set up and it can save your time cleverly. To enable this feature, navigate to Gmail settings and choose the “Advanced” tab and scroll for the “Canned responses“. Just enable it and make sure to save your settings.

Using Canned Responses

To create canned responses, open the “Compose” and type your email and enter your subject as normal. Now, click the menu icon left to the trash icon and choose “Canned Responses” > “Save draft as a response” > “Save as new template” and give a name to your response and you’re good to move.

Once you saved your canned response template you can use it anytime by using the same menu. It’s easy and smart!

Try Out Gmail Features to Increase Productivity

I hope you will love the above Gmail features I’ve come up with this post. Those are the only few things as we can see on Gmail. I think that the post should surely enhance your email experience on Gmail.

Let me know if it’s beneficial for you when you tried out those features. Also, share your thoughts about how you save your time with the above features.

Also, If you’re interested in linking your custom email ([email protected]) to Gmail, read how to set up a custom domain email address with Gmail.

Gmail features
You may also like:

18 thoughts on “5 Best Gmail Features Only Power Users Know”

  1. I’ve used Gmail forever and I didn’t know about any of these features. I just now learned how to redirect an outside email account to Gmail for my blog so I’m behind the learning curve. 🙂 Thanks for these tips!

  2. Ive had gmail for years and these are pretty useful hacks! I had no idea about the tracking so i will implement it. Thanks!

  3. Thank you for all the helpful tips. One thing that really frustrates me about Gmail is the trash and spam folders. I appreciate them weeding out spam, but some of my important emails end up in there. I’ve moved them over to my inbox, but they still keep going to the trash folder. I wish they would let ME decide what is trash/spam.

Leave a Comment

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.